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Policy for releasing data |
All requests for data must be made through an email to [email protected] for documentation purposes. Alternatively, the requests can be sent to an appropriate email address that is received by at least two members of the Sysadmin Leadership Team (for example, [email protected] for Ion data or [email protected] for Director data). There are 4 tiers of data: publicly accessible, internally accessible, general release, and restricted release.
{% hint style="info" %} Any type of data that is released must be released exactly verbatim, unless approved by the faculty sponsor {% endhint %}
If data is or was previously posted to a site that the general public can access, then any Sysadmin with access to this data can release it to any member of the public.
If data is or was previously posted to a site that is available for all members of the TJ community, then any Sysadmin with access to the data can release it to any member of the TJ community. For internally accessible data, the requester must reasonably prove that they are a member of the TJ community (e.g. using a TJ/FCPS issued email address or giving their full name). It is the responsibility of the Sysadmin releasing the data to confirm that the requester is a member of the TJ community. If a Sysadmin is unsure, they can elevate the request to the faculty sponsor.
If data comes from one source (e.g. one file/directory on one device) and the requester can reasonably demonstrate that they previously had access to the data, then the data request can be fulfilled by any Sysadmin with access to the requested data.
Data requests that fall into this category must be approved by the faculty sponsor. This includes any request for processing, summarizing, or aggregating data from multiple sources and any request for data that the requestor did not have access to previously.
| Scenario | Data Tier |
|---|---|
| A user asks for a file from their CSL home directory | General Release |
| A journalist asks for an image from the old TJ website | Publicly Accessible |
| A parent asks what their child's last 8th period signup was | Restricted Release |
| A teacher asks how many times a student has been to a particular 8th period | General Release |
| A student asks who won the last SGA election | Internally Accessible |
| A journalist asks who won the last SGA election | Restricted Release |
| A student asks who they voted for in the last election | General Release |
| A student asks who is winning the current election | Restricted Release |
| A teacher asks who is winning the current election | Restricted Release |